Bookkeeper Job Description
SIUSLAW SOIL AND WATER CONSERVATION DISTRICT
POSITION DESCRIPTION
Title: Bookkeeper and Administrative Assistant
Time Frame: Annual Position: Part Time Up To 16 Hours per week
Salary Range: $10.00 per Hour (Starting Pay Rate)
Closing Date: July 9, 2010 4:00 p.m. Starting Date: July 12, 2010
INTRODUCTION
This annual position with the Siuslaw Soil and Water Conservation District (SWCD) in Florence, Oregon is designed to attract a qualified bookkeeper and Administrative Assistant providing bookkeeping support and administrative assistance for the SWCD. The job duties for this position will be to provide professional bookkeeping services for the SWCD.
POSITION QUALIFICATIONS
This position requires a High School Diploma or General Education Diploma with verified bookkeeping experience. Considerable knowledge of QuickBooks, as well as computer and word processing skills, are required. Additional skills in grant financial management are desired. Attendance at monthly evening Board meetings is required.
POSITION DUTIES
(Duties may include but are not limited to the following nor are they listed in any particular order of importance):
Provide Bookkeeping services for District. This includes preparing checks for signature, making deposits, reconciling check books.
Prepare and present financial reports to District Board.
Monitor expenditures of District projects to ensure they stay in budget.
Submit fund requests and complete final financial reports for projects.
Prepare material for annual audit.
Serves as receptionist for the District.
Answers telephone calls and greet the general public in a courteous and helpful manner.
Type correspondence, minutes, agendas, and various reports.
Open, sort, and distribute mail.
Maintains District files according to established systems.
Help develop the SWCD's annual budget and report.
Grant tracking- Manage all grant budgets and ensure costs are in accordance to grant requirements. Stay up to date on state and federal funding guidelines to ensure the District is in compliance.
Attend SWCD monthly board meetings (1st Monday of the month at 6:30 pm).
Performs other related duties as assigned by District Board.
All duties and actions taken by the incumbent of this position while on official duty will be performed in a safe and healthful manner and will be of a nature to reflect favorably on the Siuslaw Soil and Water Conservation Districts.
WORK SCHEDULE/WORKING CONDITIONS
This Part Time position is expected to work up to 16 hours per week, depending on need and agreement between District and employee. The schedule will be flexible to allow for adjusting work hours around meetings and other events that may take place during evening hours and/or weekends. The employee is expected to post and review their schedule with their supervisor. The position involves bookkeeping and may include assisting with filing, writing reports and other computer related duties. The position requires attendance at the monthly evening Board meetings.
SUPERVISION
The designated District Director (currently the Treasurer) will provide overall supervision. Orientation and administrative training will be provided by the District Board and Watershed Conservationist.
REVIEW OF PERFORMANCE
The first six (6) months of employment with the District will be considered a probationary period. This provides the District and employee an opportunity to evaluate each other and to decide whether or not to continue employment. Employees are considered "At Will" and can be terminated at any time.
Each District employee will meet with their supervisor and/or the full Board of Directors following the six-month probationary period and on the anniversary of employment each year. A written assessment of performance signed by both parties will be included as part of the performance review. However, evaluations can be conducted at more frequent intervals if necessary. The purpose of the review is to determine the amount and quality of work performed by the employee in accordance with the specified duties. Deficiencies may be an indication of needed training and outstanding performance levels may be deserving of special District recognition and/or pay adjustment. The employee's duties should be reprioritized quarterly during the course of employment upon mutual agreement of the employee and the District.
BENEFITS
District policy allows up to 9 paid State holidays, annual leave and sick leave at a rate determined by employment status and length of service. Both sick leave and annual leave accumulate immediately upon employment. Should an employee be terminated or leave their position during the probationary period, annual or sick leave accrued will not be paid. Should an employee be terminated or leave their position after the probationary period ends, any annual leave accrued will be paid, but any unused sick leave will not be paid.
OVERTIME
As a part-time employee of the District, you are expected to work within your regular assigned schedule. However, extra hours of work may be necessary but require the supervisor's advance approval. Part time employees cannot work more than 40 hours per week.
ANSWER THE FOLLOWING QUESTIONS
Explain in detail the skills, abilities, and experience you have with QuickBooks and in office management practice and procedures. Detail any grant financial management skills you have.
The position requires strong communications skills. Detail your skills and experience in utilizing written and oral communication methods.
The position requires that you work independently and as a team player. Explain in detail how you would effectively carry out the duties listed in the position announcement.
APPLICANTS
COMPLETED APPLICATION MATERIALS MUST INCLUDE
RESUME
SIUSLAW SWCD EMPLOYMENT APPLICATION
You may obtain this form from the Siuslaw SWCD.
PLEASE NOTE:
Complete all parts of the application form. References will be checked prior to the time of hire to verify information contained in your application and supplemental materials.
SIGNED AND DATED RELEASE AND WAIVER FORM.
PLEASE RESPOND IN WRITING TO THE QUESTIONS LISTED IN JOB DECRIPTION AND ATTACH TO YOUR APPLICATION FORM.
MAIL OR DELIVER YOUR COMPLETED APPLICATION MATERIALS TO:
Siuslaw SWCD
ATTN: Noland Huntington
1525 12th St. (Suite 10A)
Florence, OR 97439
Telephone: (541) 997-1272
Fax: (541) 997-6296
Application materials may be submitted by email, but candidate must sign application if they are granted an interview. Faxed applications are also acceptable.
APPLICATION MATERIALS ARE DUE July 9, 2010 BY 4:00 PM.
Incomplete Applications will not be considered
Applications without the questions will not be considered
The Siuslaw SWCD does not discriminate on the basis of race, color, national origin, gender, religion, age, disability, political beliefs, sexual orientation, and marital or family status. The Siuslaw SWCD is an Equal Opportunity Employer and complies with the Americans with Disabilities Act.